This post will walk you through the email validation process, including checking for misspellings and confirming the existence of an address, mailbox, and related domain name. However, this is not as simple as it appears.
Email connections are frequently used to turn quiet followers into potential purchasers. A good email may enhance your lead generation and create a positive brand image. However, this only occurs if you have a valid email list.
How will you know what mail will bounce and who is getting it on the other end? Let’s get to know each other and begin with the fundamentals.
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What is Email Validation?
If you send dozens of emails every day, you may have found yourself in a position where you sent a hundred emails to various email accounts. Then you found that half of the email addresses weren’t even genuine or were formatted wrong. Hopefully, you’re not familiar with that sensation, but if you are, Email Validation can help.
To put it simply, Email Validation is a procedure that checks an email address to determine its legitimacy and if it even exists. It also shows you whether the email address you’re sending to is deliverable and has a trustworthy domain.
Why Validate Your Email Addresses?
If this isn’t enough to persuade you to obtain Email Validation, there’s a lot more. Assume you send an email to 100 recipients and receive hard bounces from incorrect email addresses. In this instance, will the other half of the recipients receive their emails? Wrong. Unfortunately, that is not the case.
Hard bounces have a negative impact on your sender’s reputation, and a bad reputation means a lower email delivery rate. So, even if you have some authentic emails, you won’t be able to reach their inboxes. This might be a major issue for the email marketing team.
Here are a few strong reasons why you should verify your email addresses:
- Decrease the number of hard bounces
- Avoid any risky email addresses
- Boost your reputation
- Improve your primary inbox deliverability
- Get to separate accurate marketing data from the inaccurate ones
- Avoid Spam complaints
- Increased engagement rates
- Enjoy low-cost Email Marketing
The list continues forever. Fortunately, you don’t need to keep checking email addresses. The only instances in which you ought to do it are:
- You get some new recipients added to your list
- Your bounce rate increases
- You get low open rates
Even if there are no problems, it is advised that you utilize Email Validation at least once a month even if you don’t have to. This is so that you can be certain that the data you are dealing with is clear, accurate, and valuable.
Email Validation Process: How Does It Work?
In general, the first thing you should do when email validating is verified the spelling. Check for Spam traps once you’ve double-checked your spelling.
Many email accounts are designed expressly to trap senders who may not use the finest emailing practices. Internet Service Providers and Email Service Providers guarantee that certain email addresses are not on your list.
Moving on, you should double-check the format of all the email addresses. Check for any missed @, or if you mistakenly inserted more than one. Then, perform a comprehensive syntax check.
The SMTP protocol is used by Email Validation to validate that a mailbox exists. In some ways, email validation functions as an individual mailbox validator.
This is an example of a general email validation checklist.
- Check for any spelling mistakes
- Do proper syntax validation
- Look for disposal email addresses
- Confirm if the domain name exists associated with the contact
- Monitor the DNS (Domain Name System) records to ensure that a mail server exists
- Ping, the email box to confirm if everything is up and running
Email validation may take only a few seconds if done with a tool or codes, but it may take longer if done manually. In any case, it is a procedure worth your time because it eliminates a lot of potential problems in the future.
Check for Spelling & Do the Syntax Validation
After you’ve compiled a list of email addresses, double-check the spelling. Use common sense and check that all email addresses are spelled correctly. Let us now go to the syntactic validation.
When you break down an email address, it consists of a @ symbol, a dot, and ASCII letters. The first section contains your personal information, while the second section contains the domain name under which the Email is registered. Let’s take a closer look at this.
The first portion of the email address contains,
- Alphabets, both uppercase and lowercase
- Symbols
- Dots, full stop, etc.
The second part of any email address contains,
- Dots
- Hyphens
- Letters
- Digits
Here are some suitable email address samples for you to consider:
- [email protected]@mywebsite.com
In contrast, invalid email addresses would look like this,
- [email protected]
(More than one consecutive dot is not allowed in an email address) - [email protected]
(.e is not a valid domain name) - [email protected]
(A domain cannot begin with a dot)
If you wish, you may validate emails manually, but it will take a long time. Using JavaScript code is a simpler approach to accomplish this.
This code may be used to determine whether or not the email addresses are legitimate. Of course, you can build a shortcode to validate emails, but if you don’t know how, you can pay a developer to do it for you.
If not, you may always use free or paid Email Validation programs that you can readily locate online.
Email Validation Process: Detect Any Disposable Email Address
What is the definition of a throwaway email address? It is a temporary email account that is used to prevent receiving unsolicited emails. It may be beneficial to users, but it is not beneficial to you as an email marketer. Many people use it to abuse online services.
As a result, you must detect any disposable email addresses on your list. This is an easy way to accomplish it.
- Search the disposable email domains database
- Check if the email addresses are there in any database
- Confirm if the domain name exists
- Search for these addresses in services like Pastebin
Confirm the age and reputation of the domain name connected with the address if you just want to identify a disposable contact in one stage.
Confirm if the Domain Name Exists
It’s simple to verify whether the domain name is active. Just enter your domain name at http://whois.domaintools.com. Otherwise, you may use the Command Prompt to ping any domain name.
Email Validation Process: Look for the MX Records
A domain name hosts email addresses. For that, mail server records must exist. You must check for MX records in the domain name’s DNS Zone. Here’s how you do it:
- Run the CMD (Command Prompt)
- Type in the ‘NSLookup’ command and ‘Enter’
- Write ‘Set q=mx’ and ‘Enter’
- Type in the domain name you want to check
- Press the ‘Enter’ button
And you’ll see the MX recordings right away. Alternatively, you may use the MXToolbox to find the MX records for any domain.
If no records are found, the email address must be invalid. You may even ping the mailbox if the records appear!
Ping, the Mailbox to Confirm If Everything is Up and Running
Confirm the existence of the mailbox. And this is the most crucial stage in the Email Validation Process. Except for this stage, you may get up to 100% accuracy. Because you need to establish an SMTP connection to validate a mailbox.
And there are other considerations to consider while establishing an SMTP connection. Allow me to explain. For example, port 25 is required to start an SMTP connection.
You also won’t be able to acquire port 25 if you use an email validator or verifier. The answer is to obtain a VPS machine capable of opening port 25.
Popular email companies, such as Gmail or Hotmail, may not usually assist you in connecting to their SMTP server. They deny your request before you even send the mail. Another issue with pinging the SMTP.
Furthermore, there are several services that will send a message to confirm that a mailbox exists even if it does not.
Email Validation Tools and Services
There are a lot of email validation tools and services available right now. Let me enlist the top three here.
ZeroBounce
It is one of the most widely used Email Verification solutions on the market. It is used by a number of well-known firms, including TripAdvisor. This utility offers many verification processes. As a result, it can not only do single email verification but also mass verifications and give critical customer data.
Every month, ZeroBounce provides 100 free email validations. Aside from that, you may phone them and inquire about costs based on your requirements.
Free Bulk Email Validator by H-Supertools
You must have an H-Supertools account to utilize this Email Validator. With 20 email verifications at a time, you may verify 200 email addresses every day. It is free and financed by advertisements.
So, if you don’t want to spend any money on Email Validation software, this is the tool for you. Alternatively, you may use H-Super Educate’s Email Validator to validate your email list.
EmailListVerify
This tool is used by companies such as Shopify. This is another well-known tool, like ZeroBounce. During their tenure, they claim to have validated over 5 billion email addresses. Furthermore, EmailListVerify integrates with third-party applications as well as files of various types.
Invalid email addresses result in a terrible reputation, which is never good for a company or domain. Not only that, but you’ll be losing a lot of time and money in email marketing as a result of the high bounce rate. So, after gathering a list of email addresses, your initial step should be to authenticate them.
By verifying email addresses, you can ensure that any emails you send are sent directly to the inboxes of the recipients. If you don’t have the skills to write code from scratch, you may obtain JavaScript and HTML codes for email validation online or hire someone to do it for you.
So there you have it, a breakdown of the email validation process. Please leave your thoughts in the comments.
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